Teamwork With Financial Planning
If the planning process is focused only in the Economic Planning Agency (EPA), than the complexity of automation of the collective work of users in MS Excel is felt slightly. But the development of planning technology involves the engagement of a greater number of planners - business units, branches and offices. This measure allows to obtain plans, more close to reality as well as to increase the responsibility of CFA for their implementation.
There are a number of technological methods for collective planning - the use of key performance indicators (KPI), standards, regulations, etc.
In calculation of budget lines we use standards - centrally mounted indicators. There are several thematic groups of standards: standards of planning of banking products, estimated planning, bidding prices.
Standards are used in algorithms that automatically calculate the values of budget items on the basis of volume and quantity indicators. We should set standards in the EPA and they are used by planners in planning.
Typically, the values of standards should not be changed by planners. Centralized shift of value standard in the planning process leads to the invalidity of the plans that use this standard. Planners will be forced immediately to respond to this and to reschedule their budgets. In this way it can be achieved an operational management of planning process in the divisions of EPA. But a number of standards can be installed in the EPA, as recommended, but not mandatory. In this case the branch can change them to reflect the specifics of its region. Thus, we can provide necessary flexibility in the central standard-setting.
Regulation is a necessary condition for ensuring the collective work of many users. The essence of the rules - is to provide a clear delineation of responsibilities and rules of interaction between members of the planning process. The compliance with the Rules can be provided by intensive dialogue between the EPA, subsidiaries and business units. Planners accept clear budgetary targets and refines for them; they try to reach (with established standards) the KPI in the established rules of time. Employees of EPA are relieved from routine of monitoring plans branches; they can change at any time standards, KPI, a budget model and can expect for immediate response of planners. As a result, planning can be shortened significantly, and each hour of work of each member of the planning process can be used more effectively.
Effective operation of tens and hundreds of users in real time is possible only in a system with a single database. For banks that have geographically distributed network of branches and additional offices, it is especially important. Another important requirement for the automation of planning is ergonomic of user interfaces. Easy interfaces can significantly save time in training and work with the system.
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